Privacy Policy

Welcome to the Māoriland Charitable Trust (MCT) Privacy Policy. This policy outlines how we handle personal information in accordance with the New Zealand Privacy Act 2020. Personal information means any information that identifies someone as an individual.

This policy sets out how we will collect, use, disclose and protect your personal information.

This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz

Who We Collect Information From

We collect personal information from:

You: When you provide your information directly to us through our website, registration processes, contact with us, or when you use our services and products.
Third Parties: When you have authorised third parties to provide us with your information or when it’s publicly available.

Whenever possible, we collect personal information directly from you.

How We Use Your Information

We use your personal information:

To verify your identity.
To provide you with our services and products.
For marketing purposes, which may include electronic communication (e.g., text or email).
To enhance the quality of our services and products.
To invoice you and manage payments, including processing credit card transactions.
To respond to your communications, including any complaints.
For research and statistical analysis (anonymised).
To protect and enforce our legal rights and interests, including defending against claims.
For any other purpose authorised by you or as required by the Act.

Sharing Your Personal Information

We may share your personal information with:

Service providers supporting our services and products, including IT system hosts and data centres.
Funders (anonymized, unless specified otherwise).
Third parties (for anonymized statistical data).
Regulatory authorities or other persons authorised by law (e.g., law enforcement agencies).
Persons authorised by you.

Our service providers may be located outside New Zealand, which may involve the processing of your personal information outside the country.

Protecting Your Personal Information

We take reasonable steps to protect your personal information from unauthorised access or disclosure. However, no method of data transmission over the internet is entirely secure, and we cannot guarantee the security of your information.

Wherever is possible, Māoriland will anonymise data – for example when collecting statistical for funders.

Your Privacy Rights

Under New Zealand law, you have certain rights concerning your personal information, including:

Access: You can request access to your personal information.
Correction: You can request corrections to inaccurate or incomplete information.
Deletion: You can request the deletion of your personal information, subject to legal limitations.
Objection: You can object to the processing of your personal information for certain purposes.

Before you exercise this right, we will need evidence to confirm you are the individual to whom the personal information relates.

In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.

To exercise these rights, email us at [email protected]. We may charge reasonable costs for providing copies or making corrections.

Information Collection for Young People

When young individuals (rangatahi) sign up for our initiatives, we collect the following information:

Name
Age
School
Iwi (if relevant, optional)
Contact number
Contact email
Address (if relevant)
Parent/caregiver number (if under 18)
Parent/caregiver email (if under 18)

When rangatahi participate through their school or another group, we request limited information, and a teacher or responsible adult acts as the key contact instead of a parent/caregiver.

Rangatahi are informed of the purpose and potential usage of their information, including screening and sharing of media for promoting Māoriland Charitable Trust, sharing with media, and public presentation of their work.

Our Kaiwhakahau Hōtaka manages this information and decides how and when it’s shared.

The purpose of collecting this information is to ensure we have the appropriate information to contact parents/caregivers as required, or to fulfill the requirements of a program.

Personal identifiers are retained for five years, after which only key statistics are kept. Information associated with films is maintained indefinitely, with notification to rangatahi and their parents.

Rangatahi and/or their parents can request corrections or removal of their information at any time.

Internet Use

While we strive for secure internet connections, providing personal information online is at your own risk. Information posted on our website or social media pages becomes publicly available.

When following links to other websites, review their privacy policies before providing personal information.

We use cookies to monitor website use. You can disable cookies in your browser, but it may limit website features.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with the Office of the Privacy Commissioner in New Zealand.

Relevant Legislation

Oranga Tamariki Act 1989
Privacy Act 2020

If you have any questions or concerns regarding this policy, please contact us at [email protected]

Privacy Breaches

In the case of a privacy breach that has caused serious harm to someone (or is likely to do so), Māoriland will notify the Office of the Privacy Commissioner as soon as possible, as well as any affected persons.

Changes to this Privacy Policy

We may update this policy to reflect changes in our practices or legal requirements. Any updates will be posted on our website with a revised effective date.