Work at Māoriland Film Festival! Industry Coordinator

Join the Māoriland Film Festival 2024 as an Industry Coordinator and be part of an extraordinary celebration of Indigenous storytelling

We’re looking for a super-organised & friendly coordinator to join the MFF2024 Guest Services & Industry team to support filmmaker experiences at the festival, including filmmaker travel, accommodation, house management, accreditation, industry events coordination, and audience outreach.

REPORTING TO: Guest Services Manager, Festival Director

TERM OF EMPLOYMENT: Fixed Term Contract – immediate start until 29 March.

Regular work hours will be 40 hours weekly, between 8 am-6 pm, Monday to Friday. With additional hours during the week of the Māoriland Film Festival – March 18 – 24, 2024

LOCATION: Māoriland Hub, Ōtaki

Required Skills & Experience

Excellent interpersonal skills and patience – a kill-em-with-kindness approach
Proven experience in event coordination, preferably within the film or entertainment industry.
Strong organisational and multitasking skills.
Excellent communication and interpersonal skills.
Ability to work effectively under pressure and meet tight deadlines.
Knowledge of film festivals and the entertainment industry is a plus.
Passionate about film, possess exceptional organisational skills, and thrive in a fast-paced environment

Key Relationships

Festival Director
Guest Services and Industry Manager
Projects Lead
Head of Content – Māoriland Productions
Marketing/Social Media Team
Festival Drivers
Housekeeping Staff
Sponsor Representatives
Catering Team
Ops team
Speakers – Industry Guests
Festival Guests

Responsibilities

Guest Services Coordinator
- Filmmaker Travel – Transfers
  - Coordinate seamless transfers for filmmakers from airports to accommodation in Ōtaki.
  - Ensure efficient and comfortable transportation arrangements for all guests of the festival.
- Filmmaker Travel – Ōtaki shuttle
  - Develop and implement a shuttle timetable for transportation within Ōtaki.
  - Collaborate closely with festival drivers to guarantee smooth travel logistics.
- Houses – Oversee Turnaround
  - Manage housekeeping staff to adhere to individual Airbnb host rules before and after the festival.
  - Ensure cleanliness and compliance with accommodation guidelines.
- Accreditation – Passes
  - Ensure all guests have signed up to receive relevant festival passes
  - Distribute festival passes and relevant information to all registered guests.
  - Maintain accurate records of accreditation and guest information.
Industry Coordinator
- Industry Events – Sponsor Liaisons
  - Coordinate with sponsors to ensure a seamless partnership and effective execution of sponsored events.
- Industry Events – Catering
  - Liaise with catering and other kaimahi to ensure all catered events are prepared and to a high standard
- Industry Events – Set Ups
  - Liaise with the ops Māoriland kaimahi to oversee the set-up logistics for industry-related events to create a professional and welcoming atmosphere.
- Industry Events – Speaker Logistics
  - Manage the logistics of speakers, including transportation, accommodations, and scheduling.
Outreach
- Audience Outreach
  - Develop and implement strategies to engage the festival audience.
  - Collaborate with marketing team to promote festival events to the wider community.

About Māoriland

Māoriland is a centre of excellence for Māori & Indigenous Film & Creativity. Owned and operated by Māoriland Charitable Trust from the Māoriland Hub in Ōtaki, the organisation exists for the social, cultural and economic benefit of our community in Ōtaki and for Māori and Indigenous storytellers worldwide. Māoriland’s work includes Toi Matarau Gallery, Māoriland Productions, M.A.T.C.H – the Māoriland Tech Creative Hub and the Māoriland Maara and Kai Collective. These activities are celebrated annually at the Māoriland Film Festival – the most significant international Indigenous Film Festival in the Southern Hemisphere.